Export Proforma Invoice Templates in Excel: Ex Works, FOB, CIF

Proforma invoice is one of the most frequently generated trade document in international trade.

A proforma invoice is issued by an exporter at the beginning of an export transaction. It certifies the commitment of the exporter to sell specified goods for a certain price and at certain terms in a formal manner.

Once the proforma invoice is received by the importer, the terms and conditions stated on the proforma invoice should be checked.

By sending back a signed proforma invoice to the exporter, importer confirms the order.

On one of my previous articles, I have already explained "What is a proforma invoice, how does it work and how to prepare a proforma invoice." If you need further information regarding this subject, please read my previous article, before reading further this page.


Today, I would like to share export proforma invoice templates with you in excel format, completely free of charge for download.

Proforma invoice templates, that you can download from this page, are prepared according to most common Incoterms: Ex works, FOB and CIF.

Export Proforma Invoice Template in Excel, Prepared for Ex Works Incoterms


Ex Works is a delivery term, which is defined under Incoterms 2010 rules as follows "Ex Works” means that the exporter delivers the goods to the importer when exporter places the goods at the disposal of the importer at the exporter’s premises or at another named place such as exporter's warehouse etc.

According to Ex Works delivery term, the exporter neither needs to load the goods on any collecting vehicle, nor needs to pay for the freight charges, domestic or international.

Even more, the exporter does not need to clear the goods for export, where such clearance is applicable.
As an exporter, if you are willing you prepare a proforma invoice with Ex Works delivery term, you can use our free Microsoft Excel Template.

Export Proforma Invoice Template in Excel, Prepared for FOB Incoterms


FOB is a delivery term, which is defined under Incoterms 2010 rules as follows “Free on Board” means that the seller delivers the goods on board the vessel nominated by the buyer at the named port of shipment or procures the goods already so delivered.

FOB can be used only in sea shipments.
As an exporter, if you are willing you prepare a proforma invoice with FOB delivery term, you can use our free Microsoft Excel Template.

Export Proforma Invoice Template in Excel, Prepared for CIF Incoterms


CIF is a delivery term, which is defined under Incoterms 2010 rules as follows “Cost, Insurance and Freight” means that the seller delivers the goods on board the vessel or procures the goods already so delivered.

CIF can be used only in sea shipments.
As an exporter, if you are willing you prepare a proforma invoice with FOB delivery term, you can use our free Microsoft Excel Template.
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